ICAO Doc 9303 photo checks

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Privacy policy

Last updated: 5 November 2026

1. Who is responsible

Arif Ali
Oxame, Arjunganj, Ahamamau, Lucknow, Uttar Pradesh 226002, India
Email: support@approvavisa.com

2. What we process and why

Your photo

When you upload a photo, it is sent to our image processing service to create the watermarked preview (crop, background replacement, checks). Before payment the photo is not stored on our servers; your browser keeps a copy locally (IndexedDB) so the files can be created after payment. Where the GDPR applies, the legal basis is Art. 6(1)(b) GDPR (steps at your request before a contract).

Your order

After payment we create the files, store them for 24 hours in cloud storage for download and send them to you by email. We keep the order record (order number, document, time, payment reference, email address) as long as needed for delivery, refunds and legal record-keeping duties (Art. 6(1)(b) and (c) GDPR).

Payment

Payment is handled by Dodo Payments as merchant of record. Dodo processes your payment data under its own responsibility; we never see your card details.

Technical data

To protect the service (for example by limiting attempts) we briefly process your IP address (Art. 6(1)(f) GDPR).

3. Service providers

  • Website hosting: Webyne Data Centre Private Limited, India
  • Image processing: ApprovaVisa photo engine, hosted by Webyne Data Centre Private Limited, India (our own server)
  • File storage: Cloudflare R2, Cloudflare, Inc., USA (files deleted automatically after 24 hours)
  • Email delivery: Resend, USA
  • Payment: Dodo Payments (independent controller)

We are based in India, and several providers process data in the USA. For visitors from the EU/EEA and the UK, transfers to the USA rely on the EU-U.S. Data Privacy Framework (and its UK extension) where the provider is certified, and otherwise on standard contractual clauses.

4. Visit counts, analytics and local storage

We currently use no analytics or visit-counting tools and set no cookies.

Your browser stores your pending order locally (IndexedDB). It stays on your device and is needed for the service you request.

5. Your rights

You can ask for access to, correction or deletion of your data, and object to its processing. If the GDPR applies to you, you also have the rights under Art. 15–21 GDPR and may complain to a data protection authority. Write to support@approvavisa.com.